10 Best Document Scanner Recommendations (Latest 2024)
Ainun
October 4, 2023 12:57
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13 min read
Best Blog Review – Increasingly sophisticated digital developments now require document scanners to convert physical documents into digital ones so that they are easier to send via various media. Of course sending these digital documents can save you time and effort when they are urgent. Even though smartphones can also be used to photograph important documents, there will still be drawbacks.
The main drawback that you will encounter when using the camera is the large scanning resolution. Usually, there are document scanner tools that are specifically for scanners and some are integrated with printers and photocopiers. Well, you can use a document scanner for personal, office or business needs.
How to Choose a Good Document Scanner Tool
In order to get satisfactory results, before buying, you need to choose a good quality document scanner properly. Well, you can do the following ways so you don’t feel disappointed in the future.
1. Make sure the document scanner tool can meet the needs
There are various types of document scanners that are sold in the market, such as flatbeds which require quite low power. Then, there is a roller scanner consisting of an ADF (Automatic Document Feeder) for scanning large amounts of documents and Sheet-Fed which saves space and power.
Apart from that, you can also scan documents using a handheld scanner type document scanner which has a slim body, but requires you to move it by hand manually towards the document.
2. Know the amount of scanning resolution on the scanner
Another thing to note when choosing a scanner is the high resolution of the document scan. In general, scanning resolution is written in dpi (dots per inch) or ppi (pixels per inch). Of course, every document scanner tool definitely has different capabilities in scanning, some are able to scan with a resolution of 600 dpi or even more. Well, usually the scanner tool also has settings that can be adjusted to your needs, the greater the resolution, the better the results.
3. Pay attention to the scanning speed
Furthermore, you must pay attention to the maximum speed limit for the document scanner tool listed in the product description. By paying attention to this, you can estimate how much time will be spent scanning a document. The higher the speed, the less time it will take and vice versa. Usually, the speed of the scanner tool is written in units of ppm/ipm which stands for pages per minute and image per minute.
4. Find out about available storage formats
Everyone’s needs are certainly different, right? Therefore, it is important to know the available storage formats in the document scanner tool settings. So, usually you will be given the option to save the scan in JPG, PDF, PNG, TIFF, BMP, TXT, DOC, XLS, and so on. Of course, each of these formats can be viewed using different software from each other.
5. Know the additional features of the scanner
Document scanner tools that are set at high prices will usually have additional features to make your work easier. So, these features include automatic correction that will correct the position of the paper and skip blank pages.
Then, there is also a scanner that is equipped with various kinds of connectivity so you can operate the scanner using WiFi and Bluetooth. Apart from that, you will also find a scanner that has a duplexing feature so you can scan two sheets of documents simultaneously and a scan to cloud feature to save scan results to Google Drive, One Drive or Dropbox.
10 Best Document Scanner Recommendations
Here we go
Currently there are many brands that provide document scanners that are sold at various prices. If you are still confused about which product to choose, you can choose one of the ten recommendations for a good document scanner tool selected by Ainun below.
1. FUJITSU ScanSnap SV600
There are many types of physical documents that can be converted into digital using a document scanner, such as a limited number of historical books, agreements, newspapers, business cards, magazines, patient medical records, forms, and other important documents. These documents certainly have different sizes, some are small and some are large. Interestingly, you can scan A3 size directly without having to fold it into a smaller size first using the FUJITSU ScanSnap SV600.
Another advantage possessed by this document scanner tool is that it can scan anything that has a flat or uneven shape. That’s because the FUJITSU ScanSnap SV600 is a type of overhead scanner with a large enough scanner head, but its weight is also quite light. If you are going to scan a document with a resolution of 150dpi, then it can be done in just 3 seconds.
2. Brother ADS-1700W
A company that is still small or already large certainly cannot be far from financial administration, right? Every time you make a purchase using company money, of course it must be recorded in detail because it affects the company’s cash flow. Employees can also ask for reimbursement as long as they have the original receipt, you know. Well, usually the financial administration section will keep the receipt to be attached to the financial reports every month.
In addition to physical receipts, the financial administration section can also use a document scanner to store the original receipt in digital form as a backup if at any time there is damage or loss. Therefore, the Brother ADS-1700W is very suitable to be chosen because this tool is capable of scanning shopping receipts, ID cards, business cards to paper with a length of up to 86 cm. Scanned files can also be accessed anywhere and anytime with the scan-to-cloud feature.
3. Plustek SmartOffice PN2040
Have you ever encountered a document scanner that has to be heated first before it can be used? That can be a bit annoying when you have to scan a large number of documents in a short amount of time. However, this incident can be minimized if you use the Plustek SmartOffice PN2040 because this tool does not need to be heated first and is capable of scanning up to 1,000 documents every day.
Apart from the Automatic Document Feeder, the SmartOffice PN2040 can also be used as a Flatbed Scanner to scan fragile documents, receipts or business cards. Interestingly, this document scanner tool is also equipped with a variety of additional features that can make it easier for you to correct scanned results. So, these features include Auto Threshold, Auto Rotate, Auto Crop & Deskew, Color Dropout, and Blank Page Removal.
4. Canon DR-M160II
The next recommendation for a document scanner comes from the Canon brand, which sells a variety of electronic devices for your needs. One of them is the Canon DR-M160II which is known as a reliable, tough, and of course super fast scanner. That’s because this product is able to provide high accuracy when scanning various documents of various sizes. In one scan, the paper tray can hold at least 60 sheets of documents.
It doesn’t take long because the Canon DR-M160II will do its job at a speed of 60 ppm/120 ipm and can scan 2 sides at once. You don’t need to worry about image quality problems because this document scanner tool can produce high-quality 24-bit color images. This tool is also able to detect duplicate papers, you know. When the scanning process is complete, you enhance the results with the available image processing features.
5. HP ScanJet Pro N4000 SNW1
After scanning using a document scanner, of course you have to save the results. However, the storage space that is starting to run low will certainly be inconvenient, especially if there are a large number of documents to be scanned. Well, you will find a solution when using the HP ScanJet Pro N4000 SNW1 because this tool has a scan-to-cloud feature. The advantage of this feature is that you can still access scanned documents anytime and anywhere, even if you don’t use the same device.
The maximum limit of scanning resolution that can be done by this Sheet-Fed Scanner is 600 dpi so that you can see clearly every writing, number, symbol or image in the document. Meanwhile, the speed can reach 40 ppm/80 ipm for 300 dpi results, both color and black and white documents. Don’t use this document scanner tool to scan more than 4,000 sheets per day, OK?
6. Epson ES-60W
If you are looking for a document scanner that can be used anywhere and anytime, then the Epson ES-60W is suitable for you to choose as a portable scanner. Basically electronic devices do need electricity to operate so Epson has equipped this device with an internal battery and AC adapter. With connectivity via WiFi, your smartphone can scan and store via Epson ScanSmart.
The document size that can be scanned by this document scanner is A4. Even though the weight is quite light, the Epson ES-60 W is capable of scanning at a speed of 4 seconds per sheet and produces a scan resolution of 200-300 dpi when using a battery. But that doesn’t mean that this scanner can’t produce a resolution of 600 dpi, you know. Well, you can choose to save the scan results in JPEG, PDF, Searchable PDF, DOCX, XLSX, or PPTX*3.
7. CZUR Shine Ultra
The next recommendation for a document scanner that can be your reference is CZUR Shine Ultra. This aluminum product is also capable of scanning various kinds of documents and even children’s toys that are not flat. You can adjust the height of this overhead scanner according to your needs, especially when scanning small documents. What’s more, the time needed by this portable scanner is only about one second.
No need to worry because the results of the scan performed by this scanner will be satisfactory. Another thing that is quite interesting about CZUR Shine Ultra, is being able to make video recordings. So, it’s no wonder that many industries use this tool for various needs.
8. Avision AD215L
Until now there are many electronic brands originating from Taiwan, but their products can be found in various countries. One of them is Avision which provides various kinds of document scanner tools, ranging from Flatbed, Portable, and many more. So, you can choose one of its products to carry out the scanning process at certain times, such as the AD215L. Even though the price of the product is set quite affordable, the features offered are also quite a lot.
By using the Avision AD215L, the scanning speed can reach 20 ppm/40 ipm. Well, Button Manager V2 on this document scanner tool can be used to scan both sides of a page at once which is saved in PDF, JPEG, Microsoft Word, Microsoft Excel and so on. In addition, scan results can be sent directly to email, image editing applications, Google Drive, or others. If there is a document that is slightly tilted, you don’t need to make any adjustments because the result will straighten automatically.
9. iScan Portable Scanner
For those of you who are looking for a document scanner at a very affordable price, the iScan Portable Scanner can be the right choice. As the name implies, this product can be easily moved anywhere because of its light weight. In order to be used to scan various kinds of documents, you need to prepare two AA batteries. With these two batteries, this iScan product can scan under 200 pages.
After that, connect the scanner to another device using a USB cable to save the scans in the form of JPG and PDF. Even so, the maximum resolution that can be produced is 900 dpi. Just like some other tools, the maximum size of sheet that you can scan using this iScan Portable Scanner is A4. You can also adjust the scanning speed, yes.
10. Panasonic KV-S1015C
You are certainly familiar with the Panasonic brand, right? One of the products that you can choose is the KV-S1015C document scanner. It would be even more suitable if this scanner tool was used for small to medium scale businesses because the price is also quite affordable. The maximum capacity of documents that you can scan is 50 sheets of A4 size.
By using the KV-S1015C which is an ADF Scanner, the resolution of scan results can reach 600 dpi with speeds of up to 20 ppm/40 ipm. In addition, Panasonic has also equipped this tool with CIS (Contact Image Sensor) technology so that the scan results can be maximized.
How to Use the Best Document Scanner Tool
Usually you will be given a guidebook every time you buy an electronic device, as well as when buying a document scanner. However, the following will describe how to use a scanner in general to add a little to your knowledge about scanner tools.
1. Preparation
First, make preparations by connecting the document scanner to the scanned storage device, such as a laptop or computer. Usually the process of connecting these devices can be done using the cable provided when buying a scanner, WiFi , Bluetooth, and so on. Then, set the required resolution and the storage format. Prepare documents to be scanned too, OK?
2. Scanning
After that, start scanning the document you want using the document scanner tool. If you feel the results are not appropriate, you can do editing in the scanner application. Usually, the speed of the scanning process depends on the size of the selected resolution. Of course, the ability of the speed of the scanner tool will also affect the amount of time needed to scan the document.
3. Storage
After the scanning process is complete, you will usually see the results displayed on your laptop or computer screen. Well, the last step you need to take when using a document scanner is to carry out the storage process. You can choose to save the results on your laptop, computer, flash drive , or cloud.
Conclusion
After reading the ten recommendations for the best document scanner tools, which product brand would you choose? Make sure to choose the right product, OK? You also have to know how to use the correct document scanner tool. If you have bought it, don’t forget to take good care of it.
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